Managing references with Citavi

The library of OTH Regensburg has acquired a campus licence for the Citavi reference management and knowledge organisation system. OTH Regensburg staff and students can now use this powerful programme for studying, teaching and research both at the workplace and at home. Citavi supports students and researchers in all steps and aspects of their work with scientific references. It begins when you start searching for sources. Citavi opens the doors to over 4000 library catalogues (including our OPAC) and specialist bibliographies whose data can be saved for further processing with the click of a mouse. You don’t even need to type out the titles of books stacking up on your desk. Provided the books have an ISBN (International Standard Book Number) – and all books since 1980 have one – this number is all Citavi needs to download all the information you want from the web: the work’s author, title, publisher, year and in many cases the cover graphics and a synopsis too.

Turning data into knowledge

Citavi starts by imposing order on your collection of sources. Not every text has to receive immediate and equal attention. You can use the Citavi Task Planner to decide what needs to be done with every article or book, and by when. At the touch of button, Task Planner will produce a task list for your next library visit.

What matters however is what you do with the information you have gathered. In Citavi this is known as “knowledge organising”: The essential must be separated from the nonessential and meshed with your existing knowledge base. Citavi provides a number of tools for this purpose, allowing references to be easily keyworded and categorised. The most important passages can be taken from each text, systematically organised and linked to your own ideas, thoughts and first written drafts, so progressively expanding a knowledge base that is tailored to your ultimate goal.

Getting the knowledge down on paper

A report, examination paper or publication is the final step in this process. Citavi works with almost all word processors, including LaTeX editors. Your collected quotations, thoughts and source references are pulled into the text at the click of a mouse. And finally, Citavi will automatically generate your list of references.
How do I get Citavi?

1. Install Citavi Free
Download the free version "Citavi Free" here:

2. Request your licence key
The form for requesting a licence key will be found here. The licence key is free to you.
Important: Please use your OTH Regensburg email address as your authentication. Citavi cannot be ordered with a freemail address (, GMX, Gmail etc.).

3. Enter the licence data in Citavi
Start Citavi and enter the licence key from the email which you will receive from the software manufacturer usually within 24 hours from requesting it. The procedure is described in the email. The licence key will convert the Free Version to the Pro Version for the duration of the campus lease agreement. It will entitle you to use Citavi on two computers (at home and at work) or on a USB stick.